Just a refresher on how you start a new year set of books in PcMars for Windows.

First—Close all books by clicking on the icon picture that looks like a closed book                or go to “File”, “Close Set of Books”. 

Second—Click on the word “File”.

Third—Then click “Create New Set of Books”.  When you click on those words with your mouse another submenu will show up off to the side with two options.
1. Start from scratch

2. Carry over from previous year

If you already had a set of books made up for 2005, you should select the option that reads Carry over from Previous Year.  This option will move all of your vendors, account codes, descriptions, enterprises, loan balances, and bank account balances that were in your 2005 set of books.  When you click on that option, a window pops up that shows all of the sets of books that are on the system.  You need to find the 2005 set of books you want to carry over into 2006 and click on them with your mouse.  Again—make sure you highlight your “last years set of books” to carry over.  Once you  are satisfied with your selections in this window (see example below) you should click on the OK button. 

When this is done, a confirmation window will pop up asking if you are sure that this is what you want to do.  If everything is correct, you should click on the Yes button.  If for some reason you need to change something, clicking on the No button will back you up to the previous window so you can start over.  Once you click Yes, a new set of books is created for the 2006 year.

Creating a New Year Set of Books

 

WATCH FOR FUTURE TIPS

Setting Up/Tracking Loan Balances

To specify a vendor as a loan vendor, click on the arrow next to “type” and select “loan” from the vendor setup screen.  This will bring up the extra items needed for loan vendors.

You will notice that the extra items brought up for loan vendors are the “Term” of the loan, the “Beginning of year balance” and the “Interest rate”.  The term of the loan simply means how long will it take to pay the loan back.  The options are short-term (operating), intermediate loans (usually equipment and breeding stock loans), long-term loans (usually land) and personal.

The beginning of year balance means exactly what it says – what was the loan balance as of the beginning of your accounting year. (Jan. 1 if your books are on a calendar year.)

 IF the loan was taken out in a previous year,  you would enter the “current” loan balance as of the beginning of the year.  IF the loan was taken out during the current year, then the beginning of year balance needs to be zero.  The balance of the loan will show up when the original loan deposit is made. 

The interest rate is where you would insert the rate applied to your loan.  (This is for reference purposes only at this time.  The program currently does not calculate the interest)

REMEMBER:  Loans are tracked by the loan vendor (short name)—NOT by the account code.  If you don’t use your loan vendor in your check/deposit, it will NOT track through to your loan reports!

PcMars Plus Information

 

 

If you are wanting more from your PcMars, check out the PcMars Plus.  This  PcMars enhancement will add  inventory tracking, enterprise allocation, field production tracking, and livestock production data.

A simple explanation of the PcMars Plus enhancement is it allows you to automatically increase/decrease inventory items (i.e.: corn, beans, hogs) when entering your cash transactions.  You then will be able to quickly assign your inventory a FMV and generate a net worth for any month.  This program is for CASH accounting users only.  Visit our web site for additional information/demo.

Printing Checks With Your PcMars